Job Description
Naviga Recruiting & Executive Search is proud to partner with a leading global business law firm to find a collaborative, results-oriented Legal Executive Assistant to join their team. This prestigious law firm, headquartered in Chicago, IL, and London, England, is known for its multi-billion-dollar operations, employing over 3,600 lawyers worldwide. The firm fosters a culture of collaboration, high standards, and professional growth. This is a unique opportunity to work in a fast-paced environment that values problem-solving and innovation while supporting some of the top professionals in the legal industry.
Title: Legal Executive Assistant - Litigation
Location : Hybrid - Seattle, WA
Key Notes - Support a renowned, multi-billion-dollar global law firm with a reputation for excellence
- Work closely with high-level partners and clients, managing critical operations
- Join a culture of collaboration and high performance, fostering professional growth
- Hybrid work flexibility available after onboarding
- Competitive compensation and comprehensive benefits package
Responsibilities: - Provides comprehensive support for legal projects, ensuring all tasks are completed efficiently and deadlines are met.
- Acts as a central point of contact between attorneys, clients, and internal departments, handling inquiries and relaying information with independent judgment.
- Develops and maintains strong relationships with colleagues at all levels to foster effective teamwork, providing constructive feedback and resolving conflicts.
- Assigns tasks to support staff (LSAs) and monitors progress, providing guidance and feedback for their professional development.
- Drafts, proofreads, and finalizes legal documents and correspondence, and oversees the organization of electronic and physical filing systems.
- Conducts legal and general research, compiling information for case preparation and executive briefings.
- Manages calendars, schedules meetings, arranges complex travel, and coordinates all aspects of meeting logistics.
- Oversees billing processes, acting as a liaison with the Billing Department to ensure timely and accurate processing of prebills and invoices.
- Manages expenses and time entry for the attorney, ensuring timely and accurate processing by the appropriate teams.
Requirements: - Minimum of 5 years of experience in an administrative role, supporting upper-level leadership within a corporate or legal setting.
- Excellent written and verbal communication skills in the native language, with the ability to convey complex information clearly and concisely. You are an effective listener who understands and addresses the needs of attorneys, clients, and colleagues.
- Proven ability to handle confidential and sensitive information with the utmost integrity and discretion. You consistently demonstrate a high level of professionalism in all interactions.
- Possess in-depth knowledge of legal processes, procedures, and document types. You are adept at providing a high level of administrative and legal support.
- Proactively identify challenges and offer effective solutions. You take initiative to enhance your skills and are committed to continuous professional development.
- Highly skilled in a wide range of legal and corporate software, including research tools, case management, accounting, and standard applications like Word, PowerPoint, and Excel. You are adaptable to new technologies, including AI-powered tools and virtual collaboration platforms like Zoom and Teams.
- An expert at managing your time, prioritizing tasks, and multitasking efficiently in a fast-paced, demanding environment. Have a keen eye for detail and excel at planning and organization.
- Thrive under pressure, maintain a positive and productive attitude, and are willing to adapt to the evolving needs of the legal practice.
Education: - Required: High School Diploma or GED
- Preferred: Bachelor’s Degree
Benefits: - Medical, Dental and Vision Insurance
- Health savings account (HSA)
- Flexible spending account (FSA)
- Commuter spending account
- Basic life and accidental death & dismemberment insurance (AD&D)
- Short Term and Long Term Disability coverage
- Guide+Thrive (EAP)
- Critical illness insurance
- 401(k) and Profit sharing plan
- PTO and Holiday
- Plus much more!
Job Tags
Temporary work, Worldwide, Flexible hours,