Job Description

Accentuate Staffing is seeking a highly organized and detail-oriented Assistant Office Manager  for one of our clients in Chapel Hill NC.  The Assistant Office Manager will support the engineering team and ensure smooth office operations. The ideal candidate will bring experience working in a construction or engineering office environment and demonstrate a strong commitment to excellence, organization, and follow-through. This role will provide financial, marketing and HR administrative support.

Responsibilities:

Clerical & Administrative Support

• Serve as the first point of contact: answer phones, greet visitors, and maintain a professional office appearance.
• Handle incoming/outgoing mail, shipping, and deliveries.
• Manage office supplies, printers, and vendor services.
• Assist with company registrations, event planning, and coordination of employee/client celebrations.
• Support the Office Manager with general front office duties and special projects.

Marketing & Social Media Assistance

• Work closely with marketing partners to coordinate website and social media content.
• Collect and organize team bios, project content, and professional photos.
• Assist with marketing-related tasks, including business card updates, promotional content, and event photos.

Accounting & Finance Support

• Assist with project setup, data entry, and billing preferences in Deltek Ajera.
• Prepare draft invoices, finalize client billing, and support accounts receivable.
• Help manage insurance policies and coordinate with consultants/vendors for compliance.

Human Resources Support

• Assist with recruiting, onboarding, and maintaining personnel files.
• Coordinate with vendors and attorneys on HR compliance, benefits, and employee handbook updates.
• Support payroll, PTO tracking, and benefits administration.

Facilities & Equipment Coordination

• • Oversee vendors for office space, utilities, IT services, and office equipment.
  • Maintain accurate records of accounts, service contracts, and renewals.

Requirements:

• Bachelor’s degree in Business, Accounting, Finance, or related field. (Associate degree + 2 years’ relevant experience also considered.)
• Strong clerical/administrative experience; exposure to finance, bookkeeping, HR, or marketing is highly desired.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, Access), Adobe Acrobat/Bluebeam, and other office software.
• Familiarity with website and social media content creation.
• Comfortable handling confidential information with discretion.
• Excellent communication skills with a positive and professional demeanor.

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